Mail Order Pharmacy Software



This software is designed for a Pharmacy that provides prescription fulfillment service using common carriers to deliver the medications to patients or their caregivers.


Pharmacy Plus Mail Order Software

The Abacus pharmacy system is an integrated prescription processing environment that provides today's pharmacies with all of the software tools necessary to handle the complexities of modern prescription processing. The system offers a high degree of functionality combined with an easy-to-use interface. Whether you fill 500 prescriptions a day or 15,000 prescriptions a day, the Abacus pharmacy software handles it with ease.The Mail Order Pharmacy has more complex needs than standard Retail or Institutional Pharmacies.  In Mail Order, you need to consider many facets that just don't exist in other pharmacy environments.  Each step in processing a Mail Order prescription is generally handled at different stations.  These stations have the ability to handle task specific, electronically routed job functions.

List of Features

  • Centralized Prescription Processing
  • Full HIPAA Compliance
  • Patient Counseling (OBRA)
  • Third-party Billing
  • Accounts Receivable Option
  • Nursing Home Option
  • DME Billing Option
  • Third-party Claim Tracking and Electronic Reconciliation
  • Workflow management
  • Complete set of Analysis Tools and Reports
  • Other Features

 Multiple Carrier Shipping
Can interface with many shipping systems offering the ability to rate, route, print labels, track, generate reports and provide various standard and customizable functions for a variety of national and regional carriers.

 Increase efficiency
Easy to use Windows ™ software that allows you to fill more prescriptions and work faster with less resources. Scans new patients drivers license to get all the demographics. Document imaging and barcode scanning. Keeps track of Prior Authorizations, perpetual inventory automatically tracks drugs lot and expirations dates. Order drugs electronically with the wholesalers, easy drug cost comparison, monitor top performers. Delivery monitoring with Proof-Of-Delivery (POD) signatures. Patient texting when Rx are ready, walk-in signature capture and will-call Rx alerts.  

 Eliminate dispensing errors
Built in tools to view drugs selected, automatic drug-to-drug interaction warning, drug allergy warning, duplicate therapy warning, dose monitoring, pharmacist verification with complete one screen prescription analysis, will-call management and audit reports.

 Create more revenue and profitability
Built in tools to recapture loss revenues and monitor insurance payments, view profitability for each claim, adjust underpaid claims, warn you when claim paid less than expected, refill monitoring to increase revenues and automatically track and re-bill unpaid claims.

 Highly Centralized Prescription Processing
Prescription processing is highly centralized. It is designed primarily around the prescription fill screen. Functions such as filling prescriptions, adding patients and doctors, transmitting online claims, performing proactive DUR analysis, maintaining SIGs, and printing patient education leaflets can all be done while filling a prescription. This centralized design greatly improves the user's productivity by providing direct access to the majority of the tasks associated with prescription processing from a single location. The remaining tasks such as database maintenance, billing, system administration, reports, accounts receivable, nursing home support, are all organized within the system.



 Order Entry and Processing
Meet the needs of your high-volume retail or long-term care pharmacy with the comprehensive tools included in our system. Prescription are scanned and entered into the orders entry queue, where they are later retrieved at the dispensing station.

Improve patient safety and pharmacy resource utilization. Eliminate dispensing errors by verifying prescriptions during the filling process to assure that the drug product identified on the label is the drug product that is being dispensed.  The dispensing process includes order entry, pharmacist verification, labeling/ packaging, quality assurance with NDC bar code verification and drug images, and delivery with bar code tote checking. Orders that require additional attention can be pushed to the error resolution queue to avoid delay.

The system maintains Workflow queues on Orders, holds, physician action, DUR, rejects and verification.

 Document Imaging
Transition to a paperless environment. Scan, store, and retrieve any type of document (including: CMN, prescription, insurance card, physician documentation, worker comp, etc ..)  to eliminate the need for manual filing. The prescription, insurance card and signature is scanned and attached to the patient record. When patient information is retrieved, the images will automatically appear as verification of the patient’s prescription. In addition to helping to prevent dispensing errors, the module can help dramatically reduce the time and expense of an audit.

 Pill Database
With thousands of drugs in drugs in different shapes, sizes and colors on hand in a pharmacy, the pill database is of tremendous value. It retrieves an image of the prescribed pill with the prescription image, aiding in verification.

 Inventory Control
Perpetual inventory control system monitors and updates your inventory in real-time; with historical inventory adjustments, internal receiving, wireless scanning, reporting and security. Use the Inventory Collector to perform physical inventory of the drug products in your pharmacy formulary by scanning the barcode of the package on the shelf.

 Patient Counseling (OBRA)
The system provides patient counseling support in the form of patient education leaflets. In addition to a full complement of drug utilization review (DUR) checks, like Drug Allergy, Drug-Drug Interaction, Drug Contraindication, Side Effects, Duplicate Therapy, Dosage Range, Duration of Therapy, Pediatric Contraindication, Geriatric Contraindication, Pregnancy Contraindication and Lactation Contraindication.

 Purchase Orders
Purchase Orders can be build dynamically or automatically based on what you dispensed, shortages, future requirements, manually or a combination. The purchase orders can be printed or transmitted electronically (EDI) to any drug distributor equipped to receive electronic orders.

 Flexible pricing
unlimited pricing strategies based on payment plan, formula in pricing tables, drug, quantity, level, category, group or form.

 Accounts Receivable
Easily view patient and insurance carrier balances, send statements, and print detailed accounts receivable aging reports by patient or carrier. Enjoy comprehensive financial data management with easy posting, reporting and tracking of private pay and facility charges with a variety of accounts receivable reports. Easily process statements, trial balances and departmental reports with electronic claims reconciliation.

 Third-party billing
Fast automatic internet electronic claims to multiple payers (secondary and tertiary payer are automatically billed what the prior insurance does not cover). You can bill commercial insurance, Medicaid, Medicare part D, Workers compensation and Medicare part B (DME) direct or by paper billing.

 Patient Eligibility
The software will verify and retrieve all the patient's commercial insurance and Medicare part D insurance information and creates all the insurance records for you.

 Electronic claim reconciliation
Reconcile third party payments fast, electronically or manually. Claims reconciliation allows you to easily post claims processor remittance data to the system. Claims billed both online and offline are posted to the tracking system. The tracking system provides you with a highly functional maintenance interface. Using the interface, you are able to filter the billed claims by specific date ranges for both individual plans and all plans. Sort the claims by billed or fill date. Search for individual records by prescription number. In addition to these filtering capabilities, the tracking system interface also provides on-screen editing of claim entries, reporting, and reject re-billing.

 Interactive Voice Response
Save time and increase efficiency with an IVR solution. IVR increases pharmacy workflow and productivity by helping you manage phoned-in refills, simplifying time-consuming physician communications and providing your pharmacy patients with 24/7 access. Routes prescription refill requests to the pharmacy software queue for processing and reduces the amount of phone interruptions.

 Electronic Signature Capture
An electronic signature capture and storage device that provides a paper-free solution to document pick-up logs and HIPAA privacy acknowledgements, Safety cap waiver; work more efficiently and expedite audits.

 Robotic Dispensing System (RDS)
The pharmacy software will interface with most robotic dispensing systems.

 Electronic Prescriptions
Prescriber-Pharmacist Interface enables pharmacists to accept new prescriptions and send and receive renewal requests, prior authorization and refill authorizations electronically.  Can eMail or Fax refill requests or prior authorizations directly to a Prescriber from the pharmacy computer automatically.

 IV processing
This module creates and maintains an on-line database for a variety of I.V. solutions for home infusion centers, clinics and physicians’ offices. Orders may be categorized as piggy-back, syringe, LVP, TPN, epidural, chemotherapy and chemo syringe. Admixed and non-admixed solutions are supported.

 Multi-lingual Sig
Multi-lingual drug information and SIG with English and Spanish included, but can support Multiple Language SIG, including Russian, Chinese, Korean,  Hebrew, Hindi, Arabic and many other language, you type it in English and the Sig database translate the SIG automatically to the desired language (call us for more information).

 High Volume Pharmacy Management
System customizable for different operational environment needs. Screen expands to additional options for high volume operation. Whether you fill 15 prescriptions a day or 15,000 prescriptions a day, the software handles it with ease.

 Complete set of Analysis Tools and Reports
The Abacus Pharmacy Plus system provides you with a wide range of reports and analysis tools. Several reports are available in each of the following areas - SIG, patient, drug, doctor, third plan, price, counseling, sales, refills due, and delivery. In addition to these reports and 100 other reports, the system provides a detailed daily prescription processing log.

 Easy to Learn and Use
Complete tasks easily with basic computer knowledge and training.

Operates in a Windows 2000/XP/Vista environment using TCP/IP and Ethernet for maximum connectivity.

 Rx labels
Whether you need to print on Laser, thermal printers, we have the solutions for you.

 Optional Products, Services and Modules
Tailor your system to meet your pharmacy needs with a variety of integrated products and modules.

 Frequently Asked Questions
































































































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